Aspire Corporate Meetings & Incentives
A division of Aspire 4 Travel, LLC
 

Effective Date: October 23, 2026
 

1. Introduction

Aspire Corporate Meetings & Incentives ("ACMI," "we," "us," or "our"), a division of Aspire 4 Travel, LLC, values your privacy and is committed to handling personal information responsibly.
 

This Privacy Policy explains how we collect, use, store, and share information when you visit www.aspirecorporatemeetings.com, contact us, submit an inquiry, or request information about our corporate meetings, incentive travel programs, executive retreats, and related services.
 

By using our website, you acknowledge the information described in this policy.
 

2. Information We Collect
 

Depending on how you interact with us, we may collect:
 

• Contact information: Name, company name, job title, email address, and telephone number.

• Program inquiry information: Type of event, anticipated attendance, destination preferences, travel dates, estimated budget, and other information you voluntarily provide.

• Communications: Messages, requests, and correspondence you send to ACMI.

• Technical information: IP address, browser type, device information, website usage information, and cookie-related data collected through our website platform or enabled analytics services.

• Event participant information: If you become a client, we may collect additional information necessary to coordinate an agreed program, as described in our service agreements or participant notices.
   

Please do not submit passport numbers, payment card details, medical information, or other sensitive personal information through our general website inquiry forms.
 

3. How We Use Your Information
 

We use personal information to:
 

• Respond to inquiries and requests for information.

• Discuss, develop, and provide proposals for corporate meetings and incentive programs.

• Communicate about potential or contracted services.

• Coordinate accommodations, meeting facilities, suppliers, transportation, and activities when engaged to do so.

• Maintain business records and client communications.

• Operate, maintain, secure, and improve our website and services.

• Meet applicable legal, regulatory, and contractual obligations.

• Send marketing communications where permitted by applicable law and, when required, with your consent.
   

You may opt out of promotional email communications at any time by contacting us or using the unsubscribe instructions included in those messages.
 

4. How We Share Information
 

We do not sell personal information to data brokers.
 

We may disclose relevant information to:
 

• Website and technology providers, including Wix, which hosts and supports our website, forms, and related services.

• Business service providers, such as email, customer relationship management, scheduling, and administrative platforms that assist our operations.

• Travel and event suppliers, including hotels, resorts, transportation companies, destination management companies, and event vendors, when necessary to prepare a requested proposal or provide contracted services.

• Professional advisers and authorities, when required for legal, compliance, accounting, security, or legitimate business purposes.

• Successor organizations, if our business undergoes a merger, sale, or transfer, subject to applicable privacy requirements.
   

We seek to limit the information shared to what is reasonably necessary for the relevant purpose.
 

5. Website Hosting and Data Storage
 

Our website is built using the Wix platform. Information submitted through our website may be processed or stored by Wix and its service providers.
 

We may also maintain business correspondence and client records using email, CRM, or other business software.
 

We use reasonable administrative and technical measures to protect personal information. However, no internet transmission or electronic storage method is completely secure.
 

6. Cookies and Website Analytics
 

Our website may use cookies and similar technologies to support website functionality, maintain security, remember preferences, and understand site usage.
 

Some cookies are necessary for the operation of the website. Other cookies, including analytics or marketing cookies, may depend on the features and integrations enabled on our site.
 

Where required by applicable law, we provide appropriate choices regarding non-essential cookies.
 

You may also manage cookies through your browser settings. Disabling certain cookies may affect website functionality.
 

7. International Data Processing
 

ACMI serves businesses interested in domestic and international meetings and incentive travel.
 

Personal information may be processed in countries other than the country where it was originally collected, including through our website providers and, when necessary, travel and event suppliers.
 

Where applicable, we take steps intended to meet legal requirements relating to international transfers of personal information.
 

8. How Long We Retain Information
 

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including responding to inquiries, managing business relationships, providing contracted services, maintaining required records, and resolving disputes.
 

Retention periods may vary depending on the nature of the information and applicable legal requirements.
 

When information is no longer needed, we take reasonable steps to delete it or otherwise handle it securely.
 

9. Your Privacy Choices and Rights
 

Depending on your location and applicable law, you may have rights to:
 

• Request access to personal information we maintain about you.

• Ask us to correct inaccurate information.

• Request deletion of certain personal information.

• Object to or request limitations on certain processing activities.

• Withdraw consent where processing is based on consent.

• Opt out of certain marketing communications.
   

To make a privacy request, email us at ann@aspirecorporatemeetings.com.
 

We may need to verify your identity before fulfilling a request. Certain legal or contractual exceptions may apply.
 

10. Third-Party Websites
 

Our website may contain links to hotels, resorts, destination providers, scheduling services, or other third-party websites.
 

We are not responsible for the privacy practices or content of independently operated websites. We encourage you to review their privacy notices before providing personal information.
 

11. Children's Privacy
 

Our website and corporate services are intended primarily for business professionals and adults.
 

We do not knowingly solicit personal information directly from children under 13 through our website. If you believe a child has provided information to us through the site, please contact us so we can review the request and take appropriate action.
 

Any personal information needed about minors participating in contracted travel or events will be addressed through appropriate program-specific procedures.
 

12. Changes to This Policy
 

We may update this Privacy Policy to reflect changes in our operations, website features, or applicable legal requirements.
 

When changes are made, we will post the revised policy on this page and update its effective date. We will provide additional notice when required by applicable law.
 

13. Contact Us
 

For questions about this Privacy Policy or our handling of personal information, please contact:
 

Aspire Corporate Meetings & Incentives
A division of Aspire 4 Travel, LLC
Riverview, Florida, USA

Email: ann@aspirecorporatemeetings.com
Phone: (813) 922-2832
Website: www.aspirecorporatemeetings.com